Policies and Practices
The following are some of the general practices and policies applied to reviewers of the PERC Proceedings:
- First authors with no co-authorships on other papers will be assigned up to 3 papers.
- First authors with one or more additional co-authorships may be assigned up to 4 papers.
- A co-author on a single paper will be assigned up to 2 papers. If needed, the editors may request that experienced PER community members review a 3rd paper.
- Co-authors on 2-3 papers will be assigned up to 3 papers. Co-authors on 4+ papers may be assigned up to 4 papers.
- The editors may additionally request a review from PER community members that did not contribute a paper to the PERC Proceedings. When possible, these reviewers will be selected from PERC attendees that submitted an abstract but did not contribute a paper.
- Although the editors typically have over 98% of assigned reviews returned, a few last-minute review assignments are needed each year. Individuals contributing to an invited paper otherwise not included above may be asked to contribute to this portion of the peer review process.
What happens if someone can't review and notifies the editors?
ALL first authors as a condition of submitting a contributed paper for peer review must participate in the peer review process. If a first author cannot meet this obligation, their paper will be withdrawn from further consideration effectively immediately.
Co-authors as a condition of submitting a contributed paper for peer review will also be asked to assist in the peer review process and should be willing to do so except in extenuating circumstances that prevent them from doing so.
In either case, the reviewer should immediately inform the Editor so that a replacement can be found.
What happens if someone doesn't submit their reviews and has not contacted the editors?
If the person is a first author and does not submit their reviews after repeated requests by the Editor, their paper will be withdrawn from further consideration and their name will be placed on a list of those authors who have not complied with the requirements of submitting paper to the annual PERC Proceedings.
If the person is a secondary author, their name will be placed on a list of those authors who have not complied with the requirements of submitting paper to the annual PERC Proceedings.
Authors whose names are placed on the list for non-compliance will be flagged if they are listed as a first or secondary author on a future paper and sent an e-mail indicating that if they fail to participate as expected during this cycle of peer review that they will be unable to submit papers to annual PERC Proceedings for a period of two years. Continued non-compliance will result in a banning of an individual from submitting any future papers.